Why Small Businesses Need Cloud Storage
Small businesses generate and share more files than ever. From contracts and invoices to marketing assets and customer data, having a central, secure, and accessible file storage system is essential. Cloud storage eliminates the need for on-premise servers while providing access from anywhere.
Key Requirements for Small Business
Before comparing services, identify your requirements. How many team members need access? Do you handle sensitive customer data requiring compliance (HIPAA, GDPR)? How much storage do you need? Do you need integration with your existing tools like email, CRM, or project management software?
Best Options for Small Business
Google Workspace Business Starter at $6/user/month is ideal for teams already using Gmail. It includes 30GB/user, Google Docs, Sheets, Slides, Meet, and Chat. Microsoft 365 Business Basic at $6/user/month provides 1TB/user and is best for Windows-centric teams using Outlook and Office apps.
For teams needing advanced security, Dropbox Business Standard at $15/user/month offers 5TB team storage with excellent file sync and third-party integrations. Box Business at $25/user/month provides unlimited storage with enterprise compliance features.
Budget Comparison for a 10-Person Team
Google Workspace Starter: $60/month (300GB total). Microsoft 365 Basic: $60/month (10TB total). Dropbox Business Standard: $150/month (5TB shared). Box Business: $250/month (unlimited). The right choice depends on your storage needs and feature requirements.
Security Considerations
At minimum, look for AES-256 encryption, two-factor authentication, and admin-controlled sharing. For regulated industries, ensure HIPAA or SOC 2 compliance. Tresorit and Box lead in compliance certifications.
Migration Tips
Start with a pilot group before migrating your entire team. Use the built-in migration tools offered by Google and Microsoft. Set up folder structure and permissions before inviting users. Train your team on the new system with hands-on sessions.
Our Recommendation
For most small businesses, Google Workspace or Microsoft 365 provides the best balance of features, price, and ease of use. Choose based on your existing ecosystem. If you need maximum security, add Tresorit for sensitive files alongside your primary platform.
